Managing your roster and groups

Add a player

Tap "Add player" and fill in the dialog:

• Player name. If that name is already on the roster, Pickley tells you rather than creating a second copy.
• Gender. Used by the draw engine to balance courts, which is why it's a required choice rather than an optional field.
• Skill level. Optional. Leave it unset and the player simply shows as not rated until you're ready.
• DUPR. Optional ID and rating, both typed in by hand. Pickley does not pull live data from DUPR, so anything here is only as current as the last time someone updated it.
• Groups. Tick every group this player belongs to. You can leave them all unticked and sort it out later.

Tap "Save player" to finish.

Find someone

Once a club roster gets past about thirty names, scrolling stops being the answer. Four controls sit above the list:

• Search: type any part of a name.
• Group filter: shows just one group's members. Each option carries its own player count, and there's a "No group" option for anyone who isn't in one yet.
• Grade filter: same idea, one grade at a time, plus an option for players with no grade set.
• Sort: by name, by grade (strongest first), or by DUPR rating (highest first). Sorting changes what you see, never the underlying data.

The line under the toolbar tells you how many players match your current filters out of the club total. If anyone has no grade set, a shortcut next to it takes you straight to that list, which is the fastest way to work through a newly imported roster.

Edit a player

Tap any player's row to reopen the same dialog you used to add them. Name, gender, skill level, DUPR, and group membership can all be changed at any point, and changes apply from the next draw onward. Sessions that have already been generated keep the players they were generated with.

Change several players at once

Tap "Select players" to switch the list into selection mode, tick everyone you want, then use the bar that appears:

• Set level: applies one grade to everyone selected.
• Add to group: adds them all to a group, on top of whatever groups they're already in.
• Remove: takes them out of the chosen group. It does not remove them from the club.

This pairs well with the filters. Filter to one group, select all, and grade them in one pass. Tap "Done selecting" to return to normal.

Archive someone who has left

Open the player and tap "Archive player". They stop appearing when you set up new sessions, but every session, score, and leaderboard they were part of is kept exactly as it was. This is the right action for someone who has moved away or stopped playing. There is no hard delete, on purpose: removing a player outright would tear holes in past results.

Create and rename groups

Tap "Manage groups". Type a name into the box at the bottom and tap "Add group" to create one. To rename an existing group, type over its name and click away, the change saves itself.

Groups are what appear as tabs when you set up a session, so it's worth naming them the way your club actually talks (Tuesday Social, Friday Morning League) rather than anything technical.

Put players into a group

Two ways, use whichever suits the job:

• One player, several groups: open the player and tick the groups in their dialog.
• Several players, one group: use "Select players" and "Add to group" from step 4.

A player can be in as many groups as you like, and a player in no group at all is still a full member of the club. They just won't show up under a group tab when you generate a session, so you'd add them from the search box on the session setup page instead.

Retire a group you no longer run

Tap "Archive" next to it. It disappears from session setup and collects under an "Archived" heading at the bottom of the dialog, where you can Restore it if the night comes back.

Archived groups also offer Delete, which only works on a group that was never used to generate a session. If it has any session history, Pickley refuses the delete and leaves it archived instead, so those sessions and their leaderboards keep working. That refusal is deliberate, not an error to work around.

Decide whether you need them

Grades are optional. Plenty of clubs run happily with everyone ungraded. They earn their keep in two places:

• Grade sessions. A grade can be used as the source for a draw, just like a group, so an A Grade night is generated from whoever is currently in A Grade. Move a player up or down and next week's draw follows automatically, with no group memberships to edit.
• Skill balanced draws. The "Skill balanced" partner option in Competitive Draw seeds its ranking from grades, so stronger players get spread across courts rather than clumping.

Grades are set by you, not calculated from results. Nothing a player does in a session moves them, which keeps the decision with the organiser who can see the whole club.

Set your club's grades up

Tap "Manage grades". Add a grade by typing its name and tapping "Add grade", and rename one by typing over it. Each grade takes an optional description, which is what players and organisers see in the skill guide.

• Grades are listed strongest first, the same way a club says it out loud (A, B, C). Use the up and down arrows to move one, and check the order looks right before you start grading people, since it drives both grade sessions and skill balanced seeding.
• Archive retires a grade without losing it, and archived grades collect at the bottom with a Restore button.

Name them however your club talks. A Grade, B Grade and C Grade is common, but so is Advanced, Intermediate and Beginner. If you'd rather use a recognised scale than invent one, the "View skill guide" link at the top of this dialog has descriptions based on the USA Pickleball framework.

Grade your players

Set one player's grade from the Skill level field in their dialog, or grade a whole batch at once with "Select players" and "Set level" from step 4.

Working through a roster for the first time is easiest with the grade filter set to the ungraded players, so the list empties as you go and you can stop and come back without losing your place.

Changing someone's grade later is the same edit, and takes effect from the next draw. Sessions already generated aren't disturbed.

Export your roster

Tap "Export roster (CSV)" to download your current roster as a spreadsheet file: name, gender, groups, grade, order within grade, and DUPR ID, one row per player.

It covers your active roster. Archived players and full session history aren't included, so if you need those, email hello@pickley.app and we'll put it together for you. Session results have their own export, on the Leaderboard page.

Club settings

Tap "Club settings" for the three things that belong to the club rather than to any one player. They're stacked in a single dialog, so you can deal with all of them in one visit.

• Club login. Change your club's password. Your club has one shared login rather than an account each, so this changes it for everyone. Nobody is kicked out straight away, but anyone still using the old password is locked out the next time they sign in, so tell the rest of your committee before you change it.
• Club contact. The name, email, and optionally phone number of whoever is currently running the club. Because the login is shared, this is the only record of who Pickley should be talking to about billing, policy changes, or a locked out password.
• Club logo. An image (PNG, JPEG, WebP, or SVG, under 2MB, resized automatically if it's larger than needed) shown next to the Pickley mark on your club's home screen. "Remove logo" takes it back off again.

Forgotten the password and can't get in at all? That one can't be reset from inside the app, because a club login isn't tied to a personal email address. Email hello@pickley.app and it'll be reset for you.

Handing over to a new committee

This is the bit people forget, and it's two steps, both in Club settings: update the club contact so Pickley knows who to talk to, then change the shared password so the outgoing committee's copy of it stops working. Do them together and the handover is complete.